Charter Bus & Coach Bus Rentals in Richmond, Virginia

A charter bus is a large motorcoach hired by a group to provide private, pre-arranged transportation. It typically seats 40 to 56 passengers and is used for trips such as corporate events, school outings, sports team travel, weddings, or multi-day tours. Charter buses feature comfortable forward-facing seats, strong climate control, onboard restrooms, and ample luggage storage. They are ideal for moving large groups efficiently over short or long distances with customizable routes and schedules.

Charter Bus Company Richmond offers a wide range of buses in Richmond to accommodate groups of any size. Our fleet includes 15-, 20-, 25-, 28- and 35-passenger minibuses, full-size 47-, 50-, 54- and 56-passenger charter buses, party buses that can hold 10 to 40+ people, entertainer coaches (sprinter buses) for VIP groups, and several ADA-accessible options. We carry top brands like Van Hool, Prevost, MCI, Setra, Temsa, Grech Motors, Turtle Top, and more. If you need something specific, we can usually get it!

Most full-size charter buses include reclining seats, individual reading lights, strong air conditioning, overhead parcel racks, undercarriage luggage bays, a restroom, and 110V power outlets. Many also have WiFi and flat-screen monitors with DVD/Blu-ray players. Minibuses offer similar seating and climate control but may not have restrooms or luggage bays. Party buses feature wraparound seating, color-changing LED lighting, Bluetooth sound systems, and space for coolers. We also offer ADA-accessible buses with lifts and extra-wide aisles.

Yes, our Richmond charter buses have plenty of luggage space for your group’s belongings. Full-size motorcoaches are equipped with large undercarriage bays that can hold suitcases, equipment cases, or other bulky items. There are also overhead compartments inside the cabin for smaller bags, backpacks, or personal items. As a general rule, each passenger can bring one full-size suitcase to be stored below and one carry-on bag for the overhead rack. If you have special storage needs—like musical instruments, sports gear, or trade show materials—let us know, and we’ll recommend a bus with the right capacity.

Yes, Charter Bus Company Richmond offers ADA-accessible buses in Richmond and throughout Virginia. These vehicles are equipped with wheelchair lifts, wider aisles, priority seating, and accessible restrooms to ensure that every passenger can travel comfortably. We regularly work with schools, senior centers, healthcare providers, and event organizers to provide inclusive transportation for all types of groups. If you need an ADA-compliant bus, please specify your requirements when booking so we can match you with the best available option.

Charter Bus Company Richmond provides bus rentals for any type of trip or event in Richmond and across Virginia. We frequently serve school field trips to museums and historic sites, corporate shuttles for office commutes or conferences, wedding guest transportation between venues, sports team travel for games and tournaments, church outings, festival shuttles, government and military contracts, and private group tours to destinations like Kings Dominion or Colonial Williamsburg. Whether you’re planning a single-day outing or a multi-day excursion, we have the experience and resources to handle it all.

Yes, we offer long-distance charter bus rentals to destinations across the East Coast and beyond. Popular routes include trips from Richmond to Washington, D.C., Virginia Beach, Norfolk, Raleigh, Charlotte, Baltimore, Philadelphia, New York City, and Atlanta. Our fleet is built for highway travel, with comfortable seating, onboard restrooms, entertainment systems, and ample luggage space. Whether you’re organizing a multi-day tour, an out-of-state tournament, or a corporate retreat, we can get your group there efficiently. Contact us to discuss your itinerary and get a customized quote for your long-distance trip.

The cost to rent a charter bus in Richmond typically ranges from $170 to $400+ per hour on weekdays and $190 to $500+ per hour on weekends. Daily rates are usually between $1,800 and $3,800+, while mileage-based pricing runs $6.00 to $9.95 per mile. Exact pricing depends on the size of the bus, length of the trip, time of year, and any special requests. For example, a 56-passenger motorcoach will cost more than a 25-seat minibus, and rates may be higher during peak seasons or for long-distance travel.

Several factors influence the price of a charter bus rental in Richmond: the type and size of vehicle (minibus vs. full-size coach), duration of the trip (hours or days), total mileage, time of year (peak demand during spring and fall), and any special amenities requested (WiFi, PA system, custom branding). Additional costs may include tolls, parking fees, and driver accommodations for overnight trips. Large events like graduations, festivals, or sporting events can also impact availability and rates. For the most accurate quote, provide detailed information about your itinerary, group size, and service requirements.

Charter Bus Company Richmond is a reputable company because we have one of the largest fleets of modern buses in Virginia, a 24/7 dispatch team, and years of experience handling trips of all sizes. We’ve worked with schools, universities, Fortune 500 companies, government agencies, sports teams, and countless local organizations. Our reputation is built on reliability, professionalism, and a commitment to customer satisfaction. When you book with us, you can trust that your transportation will be handled smoothly from start to finish.

It’s best to book your Richmond charter bus at least three to six months in advance, especially if your trip falls during peak seasons like spring (graduations, proms) or fall (school trips, sports events). Large events such as university commencements, major concerts, or festivals can quickly deplete local availability, so early reservations ensure you get the exact vehicle and amenities you want. For summer weddings, corporate retreats, or long-distance tours, booking even earlier—up to a year ahead—is recommended. Last-minute bookings are possible but may be limited by fleet availability and higher rates.

Yes, we require a deposit at the time of booking to secure your reservation. The remaining balance is typically due 30 days before the date of service. For bookings made within 30 days of the trip, full payment is required upfront. We accept major credit cards, checks, ACH transfers, and purchase orders from approved institutions. Payment terms will be clearly outlined in your contract, and our team is available to answer any questions about invoicing or receipts. Timely payment ensures that your bus is confirmed and ready for dispatch on the day of your event.

Your quote includes the cost of the bus, driver’s wages, fuel, insurance, and standard amenities (A/C, restroom, AV system). It does not include tolls, parking fees, driver’s hotel (for overnight trips), or gratuity. For example, parking passes at venues like the Greater Richmond Convention Center or City Stadium may range from $25 to $75 per vehicle. If your itinerary requires special permits or additional services, those will be itemized separately. We strive to provide clear, upfront pricing. Please review your quote carefully and ask about any exclusions or optional add-ons.

You can get a quote by calling our office or by filling out the online form on our website. Provide details such as the date of the trip, pickup and drop-off locations, itinerary, group size, and any specific requirements. Our team will review your request and send you a personalized quote with pricing and vehicle options. We’re available 24/7 to answer questions, make adjustments, or help you compare different buses. Once you’re ready to proceed, we’ll send a contract and invoice to finalize the booking.

Yes, you can request a specific bus model or color when booking your charter. Our fleet includes vehicles in black, white, blue, red, silver, and gray, with options for custom wraps or branding if needed. If you prefer a particular manufacturer—such as Prevost, MCI, Van Hool, Setra, or Grech—or need features like leather seats, hardwood floors, or extra luggage space, let us know. We’ll do our best to accommodate your preferences based on availability. Special requests are common for high-profile events, VIP transport, or groups seeking a uniform appearance.