Charlottesville Charter Bus Prices
| Bus Type | Per Hour | Per Day | Per Mile |
|---|---|---|---|
| 50 to 56 Passenger Charter Bus | $192 – $512+ | $1,794 – $3,794 | $6.12 – $10.07 |
| 40 to 50 Passenger Charter Bus | $151 – $461+ | $1,700 – $3,565 | $6.13 – $10.08 |
| 25 to 35 Passenger Minibus | $140 – $440+ | $1,624 – $3,479 | $4.15 – $10.10 |
| 20 to 24 Passenger Minibus | $130 – $420+ | $1,607 – $3,362 | $4.06 – $9.01 |
| 15 to 18 Passenger Minibus | $162 – $442+ | $1,522 – $3,257 | $4.14 – $8.09 |
| Entertainer Coach | $319 – $554+ | $2,985 – $4,985+ | $6.13 – $10.08 |
| Yellow School Bus | $134 – $439+ | $1,532 – $3,667 | $6.15 – $10.10 |
| Shuttle Bus | $162 – $457+ | $1,519 – $3,654 | $6.13 – $10.08 |
Charlottesville Party Bus Prices
| Type of Party Bus | Cost Per Hour Weekdays | Cost Per Hour Weekends | Cost Per Day |
|---|---|---|---|
| Small Party Bus (10 to 20 Passengers) | $178 – $448+ | $195 – $465+ | $1,010 – $2,910+ |
| Medium Party Bus (20 to 40 Passengers) | $202 – $502+ | $211 – $491+ | $1,209 – $3,509+ |
| Large Party Bus Rental (40 to 50 Passengers) | $251 – $501+ | $229 – $509+ | $1,514 – $3,914+ |
| Mercedes Sprinter Party Bus | $151 – $391+ | $189 – $459+ | $1,016 – $3,916+ |
* Prices may vary greatly in your city and state. Due to the impact of COVID-19 and inflation, all rental prices shown are past estimates. Actual pricing may be significantly higher depending on availability and location. To get real-time pricing, call us 434-424-5550 or use our online quote tool.
How Much Does a Charter Bus Rental Cost in Charlottesville?
In Charlottesville, you can expect charter bus pricing to range from $1,400 to $4,000+ per day depending on the vehicle size, season, and trip details. Minibuses (15- 35 passengers) are typically $1,200-$2,800 per day, while a full-size 56-passenger charter bus ranges from $1,800 to $3,800+ per day. Hourly rates run $175-$350+ depending on the vehicle. Party buses and specialty vehicles may cost more. Major factors affecting price include trip length, whether the bus is needed overnight, exact pickup/drop-off locations, and time of year. For example, a single-day local shuttle will cost less than a multi-day charter to Washington, DC, or Virginia Beach. The only way to get an accurate quote is to call us with your itinerary details. We’re available 24/7 and can usually provide a quote in under 30 seconds!
How Much Does a Party Bus Rental Cost in Charlottesville?
Party bus rental prices in Charlottesville generally range from $1,200 to $3,500+ for a full day, with hourly rates between $200 and $500+ depending on the size of the bus and the specifics of your trip. Smaller party buses that accommodate 15 to 20 passengers will be on the lower end of that range, while larger party buses that hold 30 or more people will be on the higher end. Factors that influence the cost include the duration of the rental, the distance traveled, the time of year, and any special amenities requested. For example, booking a party bus for a weekend wine tour through Albemarle County vineyards or a bachelor party downtown will typically cost more than a weekday rental for a shorter event. To get an exact price, call Charter Bus Company Charlottesville at 434-424-5550 with your trip details, or use the online quote tool for an instant estimate.
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Call Now: 434-424-5550What Factors Affect the Cost of a Charlottesville Bus Rental?
Several factors influence the total price of your charter bus rental in Charlottesville. The most significant variables include the type and size of vehicle, the length and distance of your trip, the time of year, and the pickup and drop-off locations. Additional considerations may include tolls, parking fees, special amenity requests, and whether the trip requires overnight stays. Understanding these factors can help you plan a more cost-effective rental and ensure you get the best value for your group transportation needs.
Distance and Duration of Your Trip
One of the biggest factors in charter bus pricing is how far and how long you’ll be traveling. Most local trips within Charlottesville—such as shuttles between UVA, downtown, and nearby hotels—are priced by the hour with a five-hour minimum. If you’re heading out of town (to Richmond, DC, or Virginia Beach), rates are usually based on mileage or a daily rate. Multi-day trips will be charged by the day. The longer the trip and the more miles covered, the higher the total cost. Be sure to include all stops in your itinerary when requesting a quote so we can give you an accurate estimate.
The Time of Year
Bus rental rates in Charlottesville fluctuate throughout the year based on demand. The busiest—and most expensive—times are typically spring and fall, when there are major events like UVA graduation, homecoming, and football games, as well as peak wedding season. Rates may also spike during local festivals such as the Virginia Film Festival or Tom Tom Founders Festival. Summer rates can be high if you’re booking trips to popular vacation destinations, while winter rates are generally lower unless you’re traveling during the holidays. If you have flexibility, scheduling your trip during the off-season can help you secure a lower rate.
Day of the Week
The day of the week you choose to travel can also impact the cost of your charter bus rental. Weekends are typically more expensive than weekdays due to higher demand for events such as weddings, sporting events, and nightlife activities. If your schedule allows, booking your trip on a Monday through Thursday can result in lower rates and greater availability of vehicles. This is especially true for local trips within Charlottesville, where weekday rentals for corporate or school functions may be more budget-friendly.
Your Starting and Ending Locations
Where your trip begins and ends will also affect the price. If both pickup and drop-off locations are within Charlottesville or nearby areas like Crozet, Keswick, or Lake Monticello, you’ll pay less than if the bus has to travel a long distance to reach your group. For example, a one-way trip to Dulles International Airport or a multi-day excursion to the Outer Banks will cost more because of the additional miles and potential deadhead (the distance the bus travels empty to return to base). Providing exact addresses for all pickup and drop-off points will help ensure an accurate quote.
Bus Type and Size
The type and size of vehicle you choose is another major factor in the overall cost. Larger vehicles like a 56-passenger charter bus are more expensive than smaller options such as a 15-, 20-, or 25-passenger minibus or sprinter van. Specialty vehicles like party buses or those with premium amenities (leather seats, hardwood floors, or advanced entertainment systems) may also come at a higher price point. It’s important to select a vehicle that matches your group size and needs—booking a bus that’s too large can waste money, while one that’s too small can lead to comfort issues.
Tolls and Parking Fees
Tolls and parking fees are not included in the initial quote and are the responsibility of the customer. In Charlottesville, parking a charter bus downtown or near the UVA campus may require advance arrangements and payment of fees. For example, parking at the UVA Central Grounds Garage or the Market Street Parking Garage may incur daily rates. If your itinerary includes travel on toll roads such as I-64 heading east toward Richmond or west toward Staunton, those costs will need to be covered as well. It’s a good idea to research parking options at each destination and budget accordingly.
Booking Timing
When you book your charter bus can also influence the price. Reserving your bus several months in advance—especially for large events or during peak seasons—can help lock in lower rates and ensure the availability of your preferred vehicle. Last-minute bookings may be subject to higher prices due to limited fleet availability and increased demand. As a general rule, it’s best to secure your reservation as soon as your travel dates and headcount are confirmed.
How to Save Money on Your Charlottesville Bus Rental
There are several strategies you can use to reduce the cost of your charter bus rental in Charlottesville. First, try to schedule your trip during the off-season or on a weekday when rates are lower. Second, choose a vehicle size that closely matches your group’s headcount to avoid paying for unused capacity. Third, consolidate pickup and drop-off locations to minimize extra mileage and deadhead charges. Fourth, book your bus as early as possible to take advantage of better rates and availability. Finally, work with a company like Charter Bus Company Charlottesville that has a large fleet and can offer competitive pricing across multiple vehicle types. By being flexible and proactive, you can secure reliable group transportation at a price that fits your budget.
Get an Instant Quote on Your Charlottesville Bus Rental
The best way to get an accurate price for your charter bus rental is to call Charter Bus Company Charlottesville at 434-424-5550 or use our online quote tool. Our team is available 24/7 to answer questions, explain pricing, and help you choose the right vehicle for your group. Once you receive a quote, you can review the details and book your bus with confidence. We’re committed to providing transparent, competitive rates and exceptional service for every trip.
Sample Trip Pricing Examples
Below are a few sample pricing examples for common trips in Charlottesville, VA, and around Virginia. Please note that these are estimates and your actual price may vary based on your specific needs and travel dates.
Uva Student Group Day Trip to Monticello
A University of Virginia student organization is planning a day trip to Monticello for 40 members. The group will be picked up from the UVA campus at 9:00 AM, spend the day touring Monticello and nearby Highland, and return to campus by 5:00 PM. Because this is a local, same-day trip, the quote is $2,200 for a 56-passenger charter bus. The price includes pick-up, drop-off, and waiting time at Monticello, which is about a 20-minute drive from UVA. The group chose a full-size charter bus to accommodate all members comfortably and to store lunches and backpacks in the undercarriage bay. This option provided the best value for a large group staying together on a fixed schedule.
Bachelorette Party Shuttle to Charlottesville Wineries
A maid of honor is organizing a bachelorette party for 15 women with stops at several wineries along the Monticello Wine Trail, including Keswick Vineyards, Jefferson Vineyards, and Trump Winery. The party bus will pick up guests from a downtown Charlottesville hotel at noon, visit three wineries over six hours, and return everyone to the hotel by 6:00 PM. The quote for a 20-passenger party bus is $1,800 for a six-hour rental. This rate covers all transportation between wineries, allows the group to play music and celebrate onboard, and ensures no one has to drive after wine tastings. The party bus was selected for its festive lighting, sound system, and open space for dancing between stops.
Wedding Guest Shuttle Between Hotel and Reception Venue
A bride and groom are hosting their wedding reception at a rural barn venue in Albemarle County, about 30 minutes from downtown Charlottesville. To ensure guests can enjoy the evening without worrying about driving, they are providing a continuous shuttle service between a block of hotels on Emmet Street and the reception venue. The shuttle will run for eight hours, starting at 3:00 PM and making multiple trips until 11:00 PM. The quote for a 25-passenger minibus running back and forth is $2,400. This arrangement allows guests to arrive and depart at their convenience and provides peace of mind for the hosts.
High School Field Trip to Washington, DC
A Charlottesville high school is organizing a field trip to Washington, DC, for 100 students and chaperones. The itinerary includes visits to the Smithsonian museums, the National Mall, and the U.S. Capitol. The group will depart from the school at 7:00 AM, spend the day in DC, and return by 9:00 PM. Two 56-passenger charter buses are required to accommodate everyone. The quote for this full-day, out-of-town trip is $6,800 ($3,400 per bus). The price covers the 2.5-hour drive each way, parking in DC, and having the buses available for pickups between museum stops. A charter bus was chosen for its restroom, reclining seats, and ability to handle a large group efficiently.
Corporate Retreat Shuttle to Wintergreen Resort
A Charlottesville tech company is hosting a two-day corporate retreat at Wintergreen Resort in the Blue Ridge Mountains. Forty employees will be transported from the office park on Pantops to Wintergreen, about an hour away. The charter bus will take the group up to the resort on Friday afternoon, stay overnight, and bring everyone back on Saturday evening. The quote for a 56-passenger charter bus for this overnight trip is $3,600. The rate includes the round-trip journey, waiting time at the resort, and a comfortable ride through mountain roads. A charter bus was selected for its luggage capacity and ability to keep the team together for pre-retreat announcements.
Senior Citizen Outing to Richmond Casino
A local senior center is arranging a day trip to the new casino in Richmond for 30 members. The minibus will pick up passengers at the center at 10:00 AM, drive 1.5 hours to the casino, stay parked on-site, and return everyone home by 8:00 PM. The quote for a 30-passenger minibus is $2,700 for the full-day excursion. The price covers the interstate trip, waiting time, and a vehicle size that is easy for seniors to board. A minibus was chosen for its affordability and suitability for a medium-sized group on a fixed schedule.
Church Group Weekend Retreat to Virginia Beach
A Charlottesville church is planning a weekend retreat to Virginia Beach for 50 parishioners. The charter bus will leave the church parking lot on Friday evening, drive three hours to a beachfront hotel, remain with the group for local transportation on Saturday, and return to Charlottesville on Sunday afternoon. The quote for a 56-passenger charter bus for this two-night trip is $5,200. The rate includes the long-distance drive, two nights of lodging for the driver (arranged by the church), and local shuttles between the hotel and retreat activities. A charter bus was selected for its comfort on a long trip and ability to carry luggage and musical instruments for worship services.
